Body Corporate Management

david hill cpp

Professional body corporate management made simple

Running a body corporate takes more time, more paperwork, and more specialist knowledge than most committees expect. 

Body corporates are governed by a committee of elected owners. In smaller developments, a block of four townhouses, a compact apartment building, the committee is often made up of busy people who didn’t sign up to become property administrators.

That’s where we come in. We handle it all, so your owners can focus on their investment, not the admin.

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What we manage for you

We provide full body corporate management for residential, commercial, and mixed-use developments across Auckland, Tauranga, and the Bay of Plenty. Here’s what that actually covers:

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Financial administration

Levy preparation and collection, arrears management, invoice payment, budget preparation, annual financial reports, and full record keeping, all handled accurately and on time.

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Compliance & legal obligations

We keep you up to date with the Unit Titles Act 2010, Building Act, and Health and Safety at Work Act requirements, including AGM administration, meeting minutes, and rule enforcement.

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Maintenance & facilities

Coordination of routine and reactive maintenance for common areas, building warrant of fitness management, contractor oversight, and long-term maintenance plan (LTMP) preparation.

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Insurance management

We assist with sourcing the right building insurance policy, managing renewals, and handling claims from start to finish, including all paperwork and liaison with insurers.

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Owner communication

Clear, timely communication with all unit owners and committee members. We respond promptly to queries, circulate notices, and keep everyone informed without the noise.

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AGM & meeting support

Full support for annual general meetings and extraordinary meetings: agenda preparation, notice requirements, voting procedures, and accurate minutes under the Unit Titles Act.

Everything included, nothing missed

Here’s a more detailed look at what sits inside our body corporate management service:

Financials

  • Levy preparation and collection on behalf of the body corporate
  • Monitoring and management of levy arrears
  • Invoice payment and ongoing account maintenance
  • Annual operating budget and long-term maintenance fund budgets
  • Annual financial reports and accessible record keeping
  • Financial transparency for all owners

Compliance & governance

  • Unit Titles Act 2010 compliance: ongoing obligations and updates
  • Building Act and Health and Safety at Work Act requirements
  • AGM and committee meeting administration
  • Body corporate rules management and enforcement
  • Disclosure statement preparation for property sales
  • Advice on legislative changes as they affect your body corporate

Facilities & maintenance

  • Building warrant of fitness (BWoF) coordination and IQP management
  • Routine and reactive common area maintenance
  • Contractor sourcing, quoting, and oversight
  • Long-term maintenance plan (LTMP) preparation and review
  • Emergency maintenance response coordination

Insurance

  • Insurance policy sourcing and renewal management
  • Claims management from lodgement to resolution
  • All paperwork and insurer liaison handled on your behalf

Who this is right for

Body corporate management isn’t one-size-fits-all. Whether you’re a small residential development or a larger mixed-use building, what matters is having someone who understands your property and stays on top of it, not just at AGM time.

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Small residential bodies corporate

A block of 2–10 townhouses or units where owners want full compliance and clean administration without the cost of a large firm.

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Apartment developments

Multi-level buildings with shared services, lifts, parking, and complex outgoings structures that need experienced hands-on management.

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Mixed-use developments

Commercial ground floor and residential upper levels, where both commercial property management and body corporate experience are needed under one roof.

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Committees wanting to step back

Volunteer committees who are done managing it themselves and want a professional manager to take full responsibility for day-to-day operations.

Have questions about body corporate management?

Frequently asked questions

No, there’s no legal requirement to appoint a professional manager. But the body corporate itself has significant legal obligations, and those obligations rest with the committee, whether or not it engages a manager. Most committees find that professional management quickly pays for itself through reduced compliance risk and time saved.

A body corporate is the legal entity comprising all unit owners. A property management company like CPP can be engaged by the body corporate to carry out its administrative and operational duties. We act on behalf of the body corporate, not as a replacement for it.
Levies are based on the annual operating budget and the required long-term maintenance fund contribution. Each owner pays a share based on their ownership interest (unit entitlement) as registered on the title. We prepare the budgets and levy schedules and handle all collections.
Under the Unit Titles Act 2010, most bodies corporate are required to have a long-term maintenance plan covering the next 10 years. The LTMP sets out expected maintenance costs for the building’s common elements, roofing, cladding, lifts, etc, and informs the long-term maintenance fund levy. It’s both a legal requirement and a smart way to avoid big surprise costs.
Absolutely. Small bodies corporate often struggle most with compliance because there are fewer people to share the load, and the legal obligations are the same regardless of size. Our Core package is designed specifically for smaller developments that need full compliance and clean administration without paying for services they don’t need.
Yes, we work with clients across Tauranga, the wider Bay of Plenty, and Auckland. Get in touch, and we can talk through whether your location works for our service model.
Yes, full AGM administration is included. We prepare the agenda, issue the required notices in line with the Unit Titles Act, manage voting procedures, and produce accurate minutes. Owners just need to turn up or participate remotely if they prefer.

Ready to hand it over?

Get in touch, and we’ll put together a proposal for your development, no obligation, no jargon.

Request a proposal